Privacy Notice

Your member data – what we need and why

We need some of your details, for example your name and email address, so that we can let you know about things like rehearsal and event dates, subscription payments, and social events.

What data do we collect from members?

We collect some of the following types of data from members (we don't collect all of this data on all members – we only collect it if it's needed):

  • Name
  • Instrument(s) played
  • Email address
  • Postal address
  • Phone number
  • Date of joining
  • Subscription payments
  • Gift Aid declarations
  • Photos/video footage

We check what data we have on members every two years and remove it if we no longer need it. If you leave the group, we'll make sure we stop using and/or delete any data we don't need to keep (e.g. for financial reporting).

What do we use it for?

Any of the information listed above might be needed to manage your membership with Winchester Symphony Orchestra and to organise and run our activities. We won't ever use this data for anything else unless you give us your active consent for that additional use.

Do we share your data with anyone else?

  • We will never give your data to third parties for that third party to use.
  • We will sometime use third party services (e.g. Google Drive) to store or process your data but we will always make that they are reputable and secure, and that your data is kept safe.
  • Other playing members of the orchestra can see your name and instrument, but cannot see your contact details. They may contact you by email through an online form, but your email address remains hidden unless you choose to disclose it to them. 

What can you ask us to do?

At any time you can ask to view, update or correct any data we hold on you. You can also ask that we stop using your data or that we erase it. To request any of these, please contact the secretary, who will respond within one month.

I've got a question – who should I speak to?

Please contact the secretary